Summary of Steps:
  1. Navigate to the cash disbursement to be voided.
  2. Click the "Void" button. 
  3. Select the period for the void transactions to post to. 
  4. Enter a Void Description if desired.
  5. Click the Void button. 

 

Please Note:
  • Voiding a cash disbursement performs the following actions:
    1. Reverses the transactions associated with cash disbursement. Note: the Posting Status of the Cash Disbursement remains as Posted. This is because the original debits and credits that were posted to the transaction table remain in the transaction table and 'reversing' debits and credits are added to zero out the original debits and credits.
    2. Sets the status of any related account payable records back to unpaid.
    3. Changes the payment status to Void on the cash disbursement.
  • AS recommends that voiding a check should ONLY be used if the physical check leaves the premises, i.e. you printed the check on check stock and sent it in the mail. Otherwise a cash disbursement can simply be deleted and recreated if any part of it is in error. 
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5 Comments

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    Rebecca Ralls

    Is the period the void transactions are posted to recorded anywhere on the cash disbursement?

    I'm trying to get an accurate list of open Cash Disbursements in a historical period, and it looks like maybe that's not possible on a cash disbursement report due to cash disbursements being created and voided in different periods, so maybe I'll have to go through the transactions.

  • 0
    Avatar
    Tony

    Rebecca,

    We don't track the period voided on the cash disbursement right now. You could add your own lookup relationship to the Accounting Period to track this. You could name the field: "Period Voided". This may help in creating the report you are attempting to do.

    Thanks,

    Tony

  • 0
    Avatar
    Rebecca Ralls

    I managed to get a report that gave me an accurate accounting of all uncleared transactions as of a particular date via the transaction table - but it required a custom report type and exporting it to excel so I could concatenate all the bank rec data into a single field I could filter by.

  • 0
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    Jeanae Remala

    I voided a check that was for a duplicate payment. How do I "void" or change the duplicate A/P now? Or even delete it?  I'm getting this error message.  It was part of a posted AP disbursement batch and I don't want to delete the entire batch.

    ERROR MESSAGE:

     

    The account payable has associated AP Disbursments. You must remove these records before you can unpost the account payable record

      

     

  • 0
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    Ryan Faulkingham

    Hi Jeanae,

    Since the A/P has associated transactions like a check payment and a void, then it can't be deleted. If you would like to zero this out, then it would be best to create a credit memo and apply it to the open A/P. If you have any questions about creating credit memos, please review this article: https://accountingseed.zendesk.com/hc/en-us/articles/217023708-Vendor-Credit-Memo

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