This section of the Accounting Seed help site provides a functional overview of Accounting Seed objects and how they were designed to be used. Please click on the links below to learn about each area in more detail. The Debits & Credits knowledge article covers how and when posted transactions are entered into the Transactions table. 

 
 
 
More Information
Salesforce Opportunity
The opportunity object is a part of Salesforce CRM. It represents a potential deal or sale. When an opportunity is marked as Closed/Won the user can take 4 actions in Accounting Seed:
 
A billing is also known as a "Sales Invoice". It represents what is due from a customer. It is an accounts receivable record. Billings can be created from the list of objects below. Billings created from different objects can be merged into a single billing by using the merge billings utility. 
 
A cash receipt is typically received and applied against a billing. The only exception to this is when the organization is a non-profit and receiving a donation. In this case the cash receipt is not applicable to a billing record.
 
The scheduled revenue & expense object is used to recognize deferred revenue for a billing, deferred expense for an account payable, or depreciation expense for a fixed asset. 
 
A project represents a specific client engagement, order, or grant/program. Projects that are used as manufacturing work orders consume raw material inventory and create finished goods inventory. 
 
Time Cards track an employees labor effort over a week. Billing records can automatically be created from Time Card records using multiple billing rates. 
 
Expense reports track employee expenses for reimbursement and costing to projects. Billing records can automatically be created from expense records using multiple billing rates. 
 
An account payable is a liability to a vendor for something you purchased. 
  1. Recurring Account Payable transactions can be created for Monthly, Quarterly, Semi-Annual or annual Vendor Invoices.
  2. Purchase orders can be automatically turned into Accounts payable records. 
  3. Cash disbursement records can be automatically created from account payable records one at a time or in a batch.   
A cash disbursement is payment for an account payable or reimbursement to a customer for a refund. Cash disbursement records can be automatically created from account payable records one at a time or in a batch.  
 
A journal entry is a way to adjust the general ledger directly via a debit and a credit. 
 
A sales order represents demand in the system for a product(s) for a specific customer. A sales order can be automatically created from an opportunity. A user has 2 choices from an Accounting Seed sales order:
1. Allocate existing inventory from stock.
2. Issue purchase orders for the sales order items.
 
Inventory balances track the quantity available for the specific combination of a product, warehouse and location. An inventory balance can comprise of five different inventory movement types. Three are outbound inventory movements while two are inbound inventory movements.
 
A purchase order represents a request for products or services from a vendor. Purchase orders can be automatically turned into accounts payable records.
Was this article helpful?
0 out of 0 found this helpful
Have more questions? Submit a request

0 Comments

Please sign in to leave a comment.