Payable Header Fields:

Posting Status
 
This field is read only for the user. Unpaid means the account payable has not been selected for payment. In Process means a related cash disbursement record has been created, but has not been posted yet. Paid means the Cash Disbursement has been posted.
 
Discount Amount
The amount taken as a discount if the invoice is paid within the number of days specified in the discount days field from the invoice date.
 
Vendor
For a vendor invoice, select the vendor here.
 
Contact
Disregard this field for vendor invoices.
 
Employee
Disregard this field for vendor invoices.
 
Payee Reference
For a vendor invoice, enter the invoice # here. This will print on the check stub. It can be 40 characters long to accommodate lengthy account numbers and other relevant information to identify to your vendor what is being paid.
 
Issue Date
Enter the date shown on the invoice here.
 
Due Date
Enter the due date of the invoice here. If Account Payable terms are entered on the account, the due date will auto-populate upon saving.
 
Accounting Period
This will default to the period associated with the issue date upon saving, but a different period can be entered here. 
 
AP Control Override
Use if you would like to credit this account versus the default AP Control Account set on the Accounting Settings tab.
 
 
Payable Line Fields:
 
Account Payable
This field will auto populate with the account payable number.
 
Amount
Enter the amount of the line here.
 
Date
Optional Date used to override the date on the Accounts Payable parent object when posting to the Transaction object. Most useful in the Time & Material Billing process to provide date information for the related billing line. This will not affect the period in which the expense is being posted in. 
 
Expense GL Account
Select the Expense GL Account here. Ex) If the invoice was for staples and pencils, the account may be 6000-Office Supplies. If a default expense GL Account is selected on the account, leave this blank. Upon pressing "Save," it will auto-populate.
 
Project
If the account payable is related to a project and you want to keep track of that then select a project here.
 
Project Task
If you have selected a project from above, then a project task is required. If you are not using tasks, then you can deactivate this validation rule. 
 
GL Account Variables
If using GL Account variables select one here. If a variable is already on an account, then it will carry over to this line upon saving. 
 
Comments
Add any comments you would like. 
 
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